Toll Summary Report

Overview

The Toll Summary report provides a consolidated view of road toll charges associated with each asset. It is designed to help fleet operators track and reconcile toll expenses incurred during asset operation over a specified time period.

This report is particularly useful for monitoring operational costs, managing toll account recharges, identifying high-usage vehicles, and supporting financial auditing or job billing processes.

Each row in the report represents a unique asset and aggregates toll charges recorded during the selected date range. Charges are typically gathered via integration with toll network data or third-party billing connectors.

Report Structure

The generated report includes the following data columns:

Column Name	Description
Asset ID	Unique identifier for the asset that incurred the toll charges.
Asset Name	The label or name assigned to the asset, typically matching naming conventions in your telemetry platform.
Toll Date	The date when the toll transaction occurred. This is the date the asset passed through a toll road or gantry.
Toll Time	The exact timestamp the toll was registered, allowing correlation with trip data.
Toll Location	Identifies the location or toll gantry that triggered the charge, such as specific motorways or toll zones.
Cost (AUD)	The monetary value of the toll incurred. This amount may include GST and is displayed in AUD by default.
Toll Type	Indicates whether the charge was for a single toll, travel in a specific direction (e.g., Northbound), or part of a pass (e.g., Linkt trip pass).
Source	The origin of the toll data (e.g., Telemetry Connector, External API Integration, or ERP system).

At the bottom of the report, a timestamp indicates when the report was generated, including the local time zone to ensure accurate reconciliation with finance systems.

How to Generate the Report

Navigate to Reports → Asset Telemetry → Toll Summary.
Select the Scope (e.g., Relative or Range) to define your reporting context.
Choose your desired Time Period (e.g., Today, Last 30 Days, Custom Date Range).
Select one or more Assets using the asset selector dropdown.
Click Run Report.

Once generated, the results are displayed in a tabular view and can be exported to PDF, PDF/A, XLSX or CSV for further analysis or archiving.

Applicability and Use Cases

The Toll Summary report is highly relevant for finance, operations, and fleet management teams. Below are common use cases:

1. Operational Cost Tracking

Provides a complete picture of toll expenses incurred per vehicle, allowing accurate cost allocation for each asset or job.

2. Job Billing and Reimbursements

Facilitates chargebacks or cost recovery when toll expenses must be passed on to customers or contractors.

3. Expense Auditing

Supports validation of toll charges against third-party toll provider invoices or ERP system records.

4. Usage-Based Maintenance or Planning

Helps identify high-travel vehicles operating on toll roads, which may correlate with higher maintenance needs or faster depreciation.

5. Fleet Efficiency Monitoring

Enables analysis of routing patterns and decisions—particularly if frequent toll road use could be optimised or reduced through alternative planning.

Interpreting the Data

High toll totals may indicate extensive motorway use or long-distance travel.
Unusually timed tolls (e.g., late-night charges) could suggest unexpected usage or off-shift driving.
Frequent identical toll locations might suggest repetitive routing or job recurrence—useful for route planning optimisation.
Missing toll data could indicate delayed integration syncs, unregistered trips, or missed tag reads.

Summary

The Toll Summary report offers a reliable, structured view of toll-related expenditures across your fleet. By consolidating toll data in a clear format, it empowers teams to better understand travel patterns, manage costs, and support financial reporting and operational planning.

Use this report routinely to audit travel expenses, reconcile toll invoices, and optimise fleet usage on toll routes.