Skip to content
English
Contact us
  • There are no suggestions because the search field is empty.

Asset Inventory Report

Maintain visibility and control over all registered assets across your operations.

Overview

The Asset Inventory report provides a centralised snapshot of all assets within your tenant, detailing their key attributes, such as IDs, names, types, customer-specific identifiers, make/model, and last communication time. This report is designed to assist operations teams with asset tracking, reconciliation, and audit readiness by surfacing critical asset metadata in one place.

Each row in the report represents a single asset, whether active or inactive. The data is pulled directly from Perspio’s Asset Inventory and reflects the latest known configuration and telemetry status of each unit.

This report is particularly useful for conducting stocktakes, verifying asset database consistency, monitoring telemetry device activity, and preparing for maintenance or operational audits.

Report Structure

The generated report includes the following data columns:

Column Name Description
Asset Id A unique identifier automatically assigned to each asset by Perspio. Useful for integrations and cross-referencing across modules.
Asset Name The user-defined name of the asset. Typically includes descriptive tags to aid with quick identification.
Customer Asset Id An optional ID provided by the customer or third-party ERP system, allowing internal mapping or reconciliation with external records.
Asset Type A numeric or textual classification used to identify the category of asset (e.g., vehicle, equipment, trailer). This type links to schemas and feature access.
Make Manufacturer of the asset, where available. May be automatically populated via integration or manually configured.
Model Model name or number of the asset. Often used in reports, filters, and maintenance schedules.
Last Seen Timestamp of the last recorded activity or heartbeat from the telemetry device. This helps identify stale, decommissioned, or offline assets.

At the bottom of the report, a generation timestamp confirms when the report was produced, including the local time zonee for accuracy.

How to Generate the Report

  1. Navigate to Reports → Asset Telemetry → Asset Inventory.

  2. Use the Assets dropdown to select one or multiple assets or, select All Assets.

  3. Click Run Report.

  4. Once generated, the report is displayed in a paginated view and can be exported to PDF, PDF/A, XLSX or CSV for offline use.

Applicability and Use Cases

The Asset Inventory report plays a foundational role in asset management and administrative oversight. Below are key use cases:

1. Asset Stocktake and Audit

Provides a comprehensive export for reconciling physical assets with digital records. Ensures that assets on the ground match system data, preventing ghost or duplicate entries.

2. Fleet or Equipment Categorisation

Helps group assets by type, make, or model to streamline maintenance, forecasting, or deployment strategies.

3. Telemetry Activity Monitoring

The Last Seen field allows teams to identify assets that may be offline, not reporting, or have faulty devices—triggering proactive device replacement or investigation.

4. ERP and System Reconciliation

The Customer Asset Id field supports ERP integrations and allows cross-checking against customer-specific identifiers for reporting consistency and billing validation.

5. Operational Visibility

Gives team members at a glance access to asset metadata without needing to search through the full asset directory in the platform.

Interpreting the Data

  • Assets with no Last Seen timestamps may be inactive, newly provisioned, or awaiting telemetry installation.

  • A mismatch between Customer Asset Id and Asset Id may suggest incorrect mappings or incomplete integrations.

  • Assets showing a Make/Model of "Test" or "Stock" may be placeholders or units under evaluation.

  • High values in Asset Type may correspond to custom tenant-specific classifications—crosscheck with schema mappings for clarity.

Summary

The Asset Inventory report is a critical administrative tool that empowers businesses to keep track of all assets under management. With structured, filterable, and exportable data, it offers transparency, supports compliance efforts, and lays the groundwork for effective asset planning and lifecycle management.